Job Description

Tulsa Coordinator

CLASSIFICATION: Non-Exempt (eligible for overtime for hours worked more than 40/week)

REPORTS TO: Tulsa Operations Manager

DATE CREATED/LAST UPDATED: March 2026

MUST DO 

• Support the Operations Manager and Tulsa team in coordinating details and logistics for Tulsa Church ministries and events.

RESPONSIBILITIES

• Proactively anticipate Tulsa Church needs by reviewing upcoming events and ministry initiatives to ensure smooth operations.
• Help coordinate logistics, communication, registrations, and event details, and provide administrative support for discipleship-focused ministries.
• Help with the preparation of materials and support setup for services, meetings, and events.
• Provide administrative support to the Operations Manager and Tulsa team in daily tasks and priorities, including but not limited to calendar management, responding to emails, organizing meetings, budgeting, purchasing & coding, and other related duties.
• Support communication needs across Tulsa Church, helping to ensure clarity and follow-through.
• Manage and monitor operating budgets for designated events and ministry activities, ensuring good stewardship and accuracy.
• Coordinate food or snack orders for team meetings and volunteer events, and assist with organizing and maintaining supplies for staff and volunteer environments.
• Support administrative volunteers by helping with onboarding, communication, scheduling, and preparation of materials.
• Organize, execute, and manage a wide variety of projects as directed by the Operations Manager and Executive Pastor, ensuring timely and effective delivery.
• Run ministry-related errands and help with additional tasks as needed, as directed by the Operations Manager.

REQUIREMENTS 

• Strong administrative, organization, and time management skills
• Ability to follow through on a wide variety of tasks with consistency and attention to detail
• Proactive problem solver with the ability to juggle multiple projects
• Ability to work well and effectively within a team
• Passion for task-driven and efficient ways of working
• Good oral and written communication skills
• A willingness to jump in wherever needed
• A heart for people and a desire to support the mission of the church

WORK SCHEDULE  

• 40 hrs/week, Monday-Friday
• Some nights and weekends required

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